Privacy Policy

01Information We Collect

1.1 Information You Provide

• Account information: if you create an account, we collect your email address and any profile details you choose to add (name, avatar, links).
• Product submissions: when you submit a product to the directory, we collect the product details you provide (name, URL, description, category, images, and your contact email if included).
• Communications: if you contact us, we collect the content of your message and your email address.

1.2 Information Collected Automatically

• Usage data: pages visited, referring URLs, browser type, device type, and approximate location (derived from IP address).
• Cookies and similar technologies: we use cookies for essential site functionality (e.g., session/login) and for analytics via Google Analytics. See Section 6 for cookie details.
• Search and indexing data: we use Google Search Console to monitor how the Service appears in search results; this may involve crawl and performance data associated with our site.

02How We Use Your Information

We use collected information to:

• Operate, maintain, and improve the Service
• Publish and display product listings you submit
• Communicate with you about your account or submissions
• Detect and prevent abuse, spam, or duplicate listings
• Measure usage and improve the Service with Google Analytics
• Monitor search indexing and performance with Google Search Console
• Comply with legal obligations

We do not sell your personal information.

03Legal Basis for Processing (EU/EEA Users)

If you are located in the European Economic Area (EEA), the UK, or Switzerland, we process your personal data under the following legal bases pursuant to the General Data Protection Regulation (GDPR):

• Contract: to provide the Service you requested (e.g., account creation, listing submission)
• Legitimate interests: to secure and improve the Service, prevent fraud, and (where permitted) analyze aggregate usage
• Consent: for non-essential cookies and Google Analytics (and similar analytics), and for marketing communications where applicable. Where consent is required, we will not set analytics cookies until you agree, and you may withdraw consent at any time
• Legal obligation: where processing is required by law

04Your Rights

4.1 For EU/EEA, UK, and Swiss Users (GDPR)

You have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request erasure ("right to be forgotten")
• Restrict or object to processing
• Data portability
• Withdraw consent at any time (where processing is based on consent), including analytics/cookie consent
• Lodge a complaint with your local data protection authority

4.2 For Users in Japan (APPI)

In accordance with Japan's Act on the Protection of Personal Information (個人情報保護法), you may request disclosure, correction, suspension of use, or deletion of your personal information by contacting us using the details in Section 9.

4.3 For All Users

Regardless of location, you may contact us at any time to exercise similar rights over your data.

05Data Retention

We retain personal data only as long as necessary for the purposes described in this policy, or as required by law. Product listings remain published until removed by the submitter or by us (e.g., for policy violations). Account data is retained until you delete your account or request deletion. Analytics data held by Google is retained according to our Google Analytics / Search Console configuration and Google's retention settings.

06Cookies and Analytics Tools

We use Google Analytics (GA) to measure and analyze how the Service is used, and Google Search Console (GSC) to monitor search indexing and performance. These tools may collect technical and usage data such as pages visited, approximate location, device/browser information, and search-related signals, in accordance with Google's terms and privacy policy.

We use:

• Essential cookies: required for login sessions and core site functionality
• Analytics cookies (Google Analytics): to understand aggregate usage patterns; these may set cookies or use similar identifiers on your device

Where required by law (including for EU/EEA, UK, and Swiss visitors under GDPR), we will request your consent before setting non-essential cookies such as Google Analytics cookies. You may withdraw consent at any time via your browser settings, an on-site cookie preference tool (where available), or by contacting us. Declining analytics cookies will not prevent you from using the core Service.

07International Data Transfers

Notus may be operated from Japan, and data may be processed or stored on servers located outside your country of residence, including outside the EEA. When we use Google Analytics or Google Search Console, data may be processed by Google in the United States or other countries. Where we transfer personal data from the EEA/UK to a country not deemed to provide adequate protection, we rely on appropriate safeguards such as the European Commission's Standard Contractual Clauses (including those used by Google where applicable).

08Data Sharing

We may share information with:

• Service providers under confidentiality obligations, including hosting, email delivery, and Google (for Google Analytics and Google Search Console)
• Legal authorities, where required by law or to protect our rights and users' safety

We do not share personal data with third parties for their own marketing purposes. Google processes analytics and search-console data under its own privacy policy as an independent controller or processor, depending on the product and configuration.

09Contact Us

For any privacy questions or to exercise your rights, please reach out via the contact form on notus.work.

10Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be indicated by updating the "Last updated" date above.